INDIAN PUBLICATIONS ON CANADIAN STUDIES

INDIAN ASSOCIATION FOR CANADIAN STUDIES

NORMS FOR DISBURSEMENT OF GRANT FOR HOLDING SEMINARS

WORKSHOPS/CONFERENCES

1. Application for grant for seminars / workshops / conferences (henceforth to be called ‘grant’) shall be made on the prescribed application form addressed to President / Secretary.

2. Grant be made available on the condition that matching grant shall be offered by the host university/college.

3. Preference be given to the proposals of interdisciplinary nature.

4. Preference be given to those proposals which have not received grant from UGC/SICI/ any other organization.

5. Grant be made available for a maximum number of 4 days in the case of seminar/conference and 4 weeks in the case of a workshop.

6. The Seminar Committee constituted by EC will scrutinize the applications for grants and give its recommendations to the President.

7. No application for supplementary grant be entertained.

8. 50% of the grant be released before the commencement of the Seminar/ Workshop/ Conference while the other 50% be released after obtaining the details of the accounts.

9. The grant shall be utilized for the purpose of T.A., D.A., Hospitality, Honorarium to the Resource Persons and Contingency expenses.

10. An acknowledgement of the grant will be made prominently by the host in their information brochure.

11. The approved grant shall be utilized within the given financial year, otherwise it will lapse automatically.

12. The right to accept or reject any application rests wholly with EC, IACS.

13. IACS financial assistance will be maximum of Rs. 20,000/- for National/ Regional Seminars or Workshop and Rs. 30,000/- for International Seminar or Workshop.

INDIAN ASSOCIATION FOR CANADIAN STUDIES

APPLICATION FOR GRANT FROM IACS FOR HOLDING SEMINARS/ CONFERENCE/ WORKSHOP ON CANADIAN STUDIES

Nature of Proposal: Seminar/Workshop/Conference

Whether Single Disciplinary or

Inter-disciplinary:

Proposing University/College/Institution

Number of Participants: Outstation:

Local :

Total :

Participating University/College(s)

Number of Days (refers to Norms)

General Theme

(Enclose a brief summary of the proposal)

Director(s)/Coordinator(s)

Resource Persons: Outstation: 1.

Local: 1.

Foreigners: 1.

(Please attach a list if space is insufficient)

BUDGET

Travelling allowance (as per UGC Rules) Rs.

Daily allowance or Hospitality Outstation Rs.

Local Rs.

Contingency Rs.

Honorarium to Resource Persons Rs.

Any other (please specify) Rs.

Total Rs.

REVENUE

Grant from Host University Rs.

Grant from UGC or /National Funding Agency Rs.

Grant from Shastri Indo-Canadian Institute Rs.

Delegation Fee Rs.

Grant from IACS Rs.

Any other Grant (please specify) Rs.

Total Rs.

Signature Signature

Forwarding Authority Director/Co-ordinator

Place:

Date:

(FOR OFFICE USE)

1. Recommendations of the Committee:

Convener

2. Proposal approved/ disapproved

Budget sanctioned for Rs.

President/IACS

3. Amount sent by cheque/draft No.

Treasurer/IACS

INDIAN ASSOCIATION FOR CANADIAN STUDIES

Award of Merit

GUIDELINES

Every year the Association will invite nominations from its members. Any life member may send nomination seconded by another member. This nominations may be supported by the bio-data of the nominee/s. Invitations seeking nominations may be published in the IACS Newsletter or sent individually to all IACS members by mail/fax/e-mail at least six months before the IACS annual conference of the particular year.

Only Indian nationals and life members of IACS with at least 3 years standing at the time of the nominations may be nominated for the award, except in a special case.

Nominations must highlight and document the personal achievements of the nominee in the field of Canadian Studies as well as his/her contribution in the promotion and development of Canadian Studies programs in India.

The Awards Committee will take into account the following particulars of the nominee provided in the nominations in its deliberations.

(a) Educational Qualifications.

(b) Publications in the field of Canadian Studies.

(d) Teaching of Canadian Studies Courses.

(e) Contribution in the promotion or development of Canadian Studies in any executive position.

(f) Participation in Canadian Studies seminars/conferences/workshops etc.

(g) Extension work related to Canadian Studies programs in India.

The Award of Merit be awarded to not more than two persons every year, except in a very special case.

The Award of Merit be presented at the IACS annual conference.

The Award will consist of presentation of a plaque and a citation.

The decisions of the awards are to be taken by the IACS, E.C. on the basis of the recommendation of the awards Committee constituted by the E.C. This Committee may make its recommendations either in a meeting or through correspondence. If the committee so feels, it may recommend award to more than two persons, and it is also free to recommend that no award be given in a particular year.

The nominations may be sent to the President of the Association by the given deadlines for submission who will then pass these on to the Co-ordinator of the Awards Committee. Nomination received after the last date for submission will strictly not considered.

The Co-ordinator of the Awards Committee will submit his/her joint recommendations/s to the President of the Association. The President will place the recommendations before the E.C. for its final decision which may be taken either in a meeting or through correspondence. The recommendation/s may be either unanimous or the majority view of the committee members.

The sitting members of the IACS will not be considered eligible for the awards.

The IACS E.C. may make any amendment in regard to the above conditions in any special circumstances, if it so desires.

INTERNATIONAL COUNCIL FOR CANADIAN STUDIES

LIBRARY SUPPORT PROGRAMME

(Matching Grant)

Guidelines

The Government of Canada is pleased to announce this programme to assist university libraries to strengthen their Canadian library holdings in order to support teaching and research in Canadian Studies.

Disciplines leading themselves most readily to what is termed Canadian Studies are the social sciences and the humanities, such as business studies, economics, law, international relations, history, politics, sociology, geography, arts, literature in English or French, linguistics, education, communications policy, media studies, planning, science policy, social administration, environmental studies, architecture, and other related fields. (Under this programme, materials on purely scientific subjects such as physics, chemistry, medicine, engineering, etc., which would not lead to a better knowledge and understanding of Canada per se are not eligible for support, nor are resource materials which focus exclusively on technological or methodological issues).

I. Eligibility

Eligibility to participate is based on an institution’s existing or expressed commitment to the inclusion of Canada-related courses and research in its programmes. University libraries/Canadian Studies programmes may take the initiative and submit a request for support or be invited to participate in this programme by the relevant Canadian Embassy or High Commission.

II. Terms and Conditions

- The Government of Canada, through the Canadian Embassy or High Commission, will contribute up to $2,000 Cdn for library materials (books, scholarly journals, microforms) purchased by university libraries on a matching grant basis, in other words, the institution agrees to purchase Canadian for twice the amount of the grant.

- These funds will be available only for the purchase of library materials considered to be “Canadian” and which are deemed by the Canadian Embassy or High Commission to qualify as having specific bearing on the study of Canada and/or Canadian culture.

III. Procedures

- On their own initiative or in response to an invitation to participate in the programme, universities libraries/Canadian Studies programmes will submit a request for support to the relevant Embassy or High Commission, along with the list of proposed Canadiana purchases.

- Upon determination that the proposed items meet the objectives of the programme, the Canadian Embassy or High Commission will recommend appropriate action to the programme administrators, the International Council for Canadian Studies, and, upon receipt of formal approval of a grant, will send the university a Grant Agreement which, when signed by the appropriate university official and returned, will enable the issuing of payment.

- Payment can be made the either one of the following methods: a) a cheque for the total amount of the grant issued by the International Council for Canadian Studies and transmitted to the recipient institution; or b) payment, up to the amount of the grant, by the International Council for Canadian Studies of invoices submitted directly by the Canadian supplier. Either way, placing orders with Canadian suppliers remains the recipient’s responsibility; only the payment method varies.

- When the first method of payment is chosen, the recipient institution will provide to the Canadian Embassy or High Commission copies of paid invoices covering Canadian purchases for at least twice the amount of the grant; when the second method is chose, the recipient institution will provide to the Canadian Embassy or High Commission copies of paid invoices for Canadian purchases for an amount at least equal to the grant which the International Council for Canadian Studies will have spent on other Canadian purchases on its behalf approval of any future library support grants is contingent upon the institution providing evidence of Canadian matching grant purchase.

LIBRARY SUPPORT PROGRAMME

(OUTRIGHT GRANT)

Guidelines

The Government of Canada is pleased to announce this programme designed to assist university libraries to strengthen their Canadiana library holdings in order to support teaching and research in Canadian Studies.

Disciplines lending themselves most readily to what is termed Canadian Studies are the social sciences and the humanities, such as business studies, economics, law, international relations, history, politics, sociology, geography, arts, literature in English or French, linguistics, education, communications policy, media studies, planning, science policy, social administration, environmental studies, architecture, and other related fields. (Under this programme, materials on purely scientific subjects such as physics, chemistry, medicine, engineering, etc., which would not lead to a better knowledge and understanding of Canada per se are not eligible for support, nor are resource materials which focus exclusively on technological or methodological issues).

I. Eligibility

II. Terms and Conditions

- The Government of Canada, through the Canadian Embassy or High Commission, will contribute up to $2,000 Cdn for library materials (books, scholarly journals, microform) purchased by university libraries to support teaching and/or research in the field of Canadian studies.

- These funds will be available only for the purchase of library materials considered to be “Canadiana” and which are deemed by the Canadian Embassy or High Commission or qualify as having a specific bearing on the study of Canada and/or Canadian culture.

III. Procedures

- On their own initiative or in response to an invitation to participate in the programme, university libraries/Canadian Studies programmes will submit a request for support to the relevant Embassy or High Commission, along with the list of proposed Canadian purchase.

- Canadian suppliers will however ship orders directly to the grant recipient.

- The International Council for Canadian Studies will pay invoices only up to the amount of the grant: any” over expenditure” will be the responsibility of the grant recipient.

LIBRARY SUPPORT PROGRAMME

(BOOK DONATIONS)

Guidelines

Disciplines lending themselves most readily to what is termed Canadian Studies are the social sciences and the humanities, such as business studies, economics, law, international relations, history, politics, sociology, geography, arts, literature in English or French, linguistics, educations, communications policy, media studies, planning, science policy, social administration, environmental studies, architecture, and other related fields. (Under this programme, materials on purely scientific subjects such as physics, chemistry, medicine, engineering, etc., which would not lead to a better knowledge and understanding of Canada per se and not eligible for support, nor are resource materials which focus exclusively on technological or methodological issues).

I. Eligibility

II. Procedures

The Government of Canada, through the Canadian Embassy or High Commission, will purchase a limited number of books in the field of Canadian Studies and donate them to successful applicants. On their own initiative or in response to an invitation to participate in the programme, university libraries/Canadian studies programmes will submit a request to the Canadian Embassy or High Commission, in accordance with the following:

- Books requested should relate to Canadian Studies, be published in Canada, and be currently in print.

Note: Only “trade” books are offered under the programme; i.e., books obtainable from commercial suppliers. It is not possible to respond to requests for copies of articles, these, back issues of journals, annual reports, etc.

- Lists should contain 50-100 titles and be in order of priority. Longer lists will be given consideration taking into account funds available and degree of Canadian Studies activity at a particular institution.

Note: only one copy of a requested title can be provided; no multiple copies of text books are purchased for student use.

- Listings should include: author, title, publisher and date published. For case of ordering, English-language and French-language titles should be listed separately

- Upon determination that the proposed items meet the objectives of the programme, the Canadian Embassy or High Commission will recommend appropriate action to the International Academic Relations Division of the Department of Foreign Affairs and International Trade.

- Taking into consideration funds available and degree of Canadian Studies activity at requesting institutions, the International Academic Relations Division will proceed with the purchase and have the books shipped to the Canadian Embassy or High Commission, for onward transmission to the recipients.

- It is not always possible obtain all books requested. Some will be out of print, out of stock, etc. Because of the volume of books shipped under the programme, it is not possible to chase-down individual titles. Delivery can take from four to six months.

- Lists may be submitted for consideration on a yearly basis.